ABTS Convention Services, Inc. d/b/a IGH INTERNATIONAL GROUP HOUSING; IGD INTERNATIONAL GROUPS DEPARTMENT, is a United States based company authorized by event organizers and group sponsors to provide Housing and travel related services for their events and groups.
ABTS Convention Services complies with the EU-U.S. Data Privacy Framework program (EU-U.S. DPF), the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework program (Swiss-U.S. DPF) as set forth by the U.S. Department of Commerce.
ABTS Convention Services has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (EU-U.S. DPF Principles) with regard to the processing of personal data received from the European Union and the United Kingdom in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF. ABTS Convention Services has certified to the U.S. Department of Commerce that it adheres to the Swiss-U.S. Data Privacy Framework Principles (Swiss-U.S. DPF Principles) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-U.S. DPF.
ABTS Convention Services is subject to the jurisdiction and enforcement authority of the United States Federal Trade Commission (FTC).
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Why we need your Data
We require access to your personal data in order to fulfill our services including: Performance of a contract we have with you (such as Housing Agreements), Providing you with Proposals/Quotes, Payment Processing, Event Registration, compliance with a legal obligation (such as tax obligations), and to inform you of upcoming deadlines, events and other important dates.
The Information we collect
When you sign up for or use our services, consult with our customer service team, send us an email, post on our blog, Request a Proposal/Quote, Book or Pay for a service, Sign a Housing Agreement, Fill out Event Registration, or communicate with us in any way, you are voluntarily giving us information that we collect.
In order to provide our services, we may need to collect the following types of information from you:
- Contact details such as name, address, telephone number and email address (to secure your accommodation, arrange your travel, register you for an event and to keep in contact with you).
- Identification information including institution, city, country of work or residence (if you participate in education programs and are requesting CME credit).
- Billing information such as credit card details and billing address.
- We may receive information about how and when you use our websites, we store it in log files and data files. This information may include, for example, your IP address, time, date, browser used, and actions you have taken within the website. This type of information helps us to improve our services for both you and for all of our users.
By giving us this information, you consent to this information being collected, used, disclosed, transferred to the United States and stored by us.
Retention of Data
For Tax reasons we may keep your basic personal data (name, address, contact details) for a minimum of 7 years after which time it will be destroyed.
Your information we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive this information. You can do this by opting out of receiving marketing emails from us at any time by clicking the “unsubscribe” link at the bottom of our marketing messages, or contact us directly at firstname.lastname@example.org. See the section titled “Contact Us” for further contact information.
We will also retain your information for as long as is needed to provide you with the contracted services.
We may also retain and use your information in order to comply with our legal obligations, resolve disputes, prevent abuse, and enforce our agreements.
Accuracy of Data
We do our best to keep your data accurate and up to date, to the extent that you provide us with the information we need to do so. If your data changes (for example, if you have a new email address), then you are responsible for notifying us of those changes. Upon request, we will provide you with information about whether we hold, or process on behalf of a third party, any of your Personal Information.
Sharing of Information
We disclose Personal Information only to the following types of third parties for the purposes described in this policy:
a) Rooming lists containing personal data of individuals attending an event provided by group Sponsors (or Travel Agencies representing said Sponsors), and shared with Event organizers, Housing Companies, Hotels, Restaurants and other travel related Service Providers in order to complete your booking. Specific companies may include but are not limited to:
Convention Management Resources (CMR), Housing Management Company
3641 Mt. Diablo Blvd. #368, Lafayette, CA 94549 * 415.905.0130
MCI USA, Housing Management Company
6100 W. Plano Pkwy. Ste. 3500, Plano, TX 75093 * (972) 349-7300
onPeak LLC., Housing Management Company
7000 Lindell Rd, Las Vegas, NV 89118 * (800) 355 8093
Maritz Global Events, Housing Management Company
1395 North Highway Drive, St. Louis, MO 63099 USA * 636.827.1000
Orchid Events, Housing Management Company
17 S West Temple, Ste 30, Salt Lake City, UT 84101 * 801-505-4100
b) Payment details provided by a group Sponsor, their agent, or an Individual attendee, sent to our Payment Processing vendor and Bank.
We do not share personal data with non-agent third parties or permit the use of your information for reasons other than those for which it was originally provided. If this process should change in the future, we will update this policy accordingly and provide you with opt-in or opt-out choice, as appropriate.
Pursuant to the DPF Principles we are liable for the transfer of EU personal data to agent third parties unless we can prove we were not a party giving rise to the damages.
Note that we may be required to provide an EU individual’s personal data in response to lawful requests by public authorities including to meet law enforcement and national security requirements.
Safeguarding Your Information
Security measures employed included high grade SSL encryption, Password encryption, Secure Servers, Adherence to Payment Card Industry Data Security Standard (PCI DSS), Information Security Awareness and Acceptable Use Policies and Procedures.
All production data is housed in secure data centers protected 24/7 with on-site guards and CCTV surveillance. Facility is SSAE 16 and PCI DSS certified and staffed 24/7 by certified engineers.
Only approved staff may gain physical access to company systems. Identification at this location is verified through a combination of official picture ID and Biometric hand readers.
ABTS Convention Services acts as the Data Processor of the personal data you provide to us, under data protection laws. Meaning we use the information to provide a service to you in accordance with your instructions, and the terms of the written service agreement we have with you
In compliance with the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF, ABTS Convention Services commits to resolve DPF Principles-related complaints about our collection and use of your personal information.
Pursuant to the DPF Principles, you have the right to access, correct, or delete your personal information, and you may also limit our use or disclosure of your personal information, provided that you send us notice of any such request by using the contact information listed below.
If you are a European Union, Swiss or United Kingdom individual with DPF inquiries or complaints, or if you want to update, delete, or change any Personal Information we hold, you should first contact us at:
ABTS Convention Services, Inc.
d/b/a IGH INTERNATIONAL GROUP HOUSING;
IGD INTERNATIONAL GROUPS DEAPRTMENT
Attn. Privacy Officer
1666 79th Street Causeway, Suite 702
Miami, FL. 33141 USA
In compliance with the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF, ABTS Convention Services commits to refer unresolved complaints concerning our handling of personal data received in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF to an independent dispute resolution mechanism, the BBB National Programs Data Privacy Framework Services, operated by BBB National Programs.
If you do not receive timely acknowledgment of your DPF Principles-related complaint from us, or if we have not addressed your DPF Principles-related complaint to your satisfaction, please visit https://bbbprograms.org/programs/all-programs/dpf-consumers/ProcessForConsumers for more information or to file a complaint. The services of BBB National Programs Data Privacy Framework Services, operated by BBB National Programs are provided at no cost to you.
If your DPF complaint cannot be resolved through the above channels, under certain conditions, you may invoke binding arbitration for some residual claims not resolved by other redress mechanisms. See https://www.dataprivacyframework.gov/s/article/G-Arbitration-Procedures-dpf?tabset-35584=2.
Your Data Protection Rights
We will give an individual, access to any Personal Information we hold about them within 30 days of any request for that information.
Individuals may request to access, correct, amend or delete information we hold about them by contacting us at the address provided in the “Contact Us” section of this document.
Unless it is prohibited by law, we will remove any Personal Information about you from our servers at your request. There is no charge for an individual to access or update their Personal Information.
Where applicable, you have the right to object to or restrict processing of your personal data for certain purposes.
You may opt out of inclusion of your data in further marketing efforts. You can do this by opting out of receiving marketing emails from us at any time by clicking the “unsubscribe” link at the bottom of our marketing messages, or contact us directly at email@example.com. See the section titled “Contact Us” for further contact information.
We will export your account data to a third party at any time upon your request.
For EU individuals, should you wish to report a complaint or if you feel that our company has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office or any of the supervisory authorities listed here: https://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=612080
For California residents, you have the right to Non-Discrimination: We will not discriminate against you for exercising any of your California Consumer Privacy Act rights.
Last update: 2023-10-09